See who's cleared to work today
- • Green, yellow, and red at a glance — before anyone shows up on site
- • Filter by status; open a vendor without leaving the board
- • Site column shows which site's Rules apply (Ops)
For general contractors, property managers, and HOA managers
See who has a current COI before they show up.
Add vendors. Drop in files you already have, or email them an upload link. No vendor login.
CanWork is compliance software. We do not issue certificates of insurance, sell insurance, act as a broker, or guarantee that coverage exists or will respond to a claim. Status is based only on fields extracted from files you or your vendors upload, compared to rules you set. We do not verify coverage with carriers.
Set the Rules once. Re-score everyone.
- • Compare uploaded COI, W-9, and license fields to the Rules you set
- • Starter: one company rule set (General Requirements)
- • Ops: per-site Rules — different limits by site when you need them
Get the files in — no vendor account
- • Email a 30-day upload link, or drop in files you already have
- • Vendors submit COI (ACORD 25), W-9, and contractor license in one go
- • Reminders and deficiency emails use a fresh link; no login required
Know exactly why it's red, yellow, or green
- • R / Y / G chips by document type — click to see the fail or pass detail
- • Grey means that file hasn't been uploaded yet
- • Wrong extract? Use Manual override, then Clear to revert to OCR
Status compares extracted file fields to your Rules. CanWork does not verify coverage with carriers.
Three tier options. 14-day money-back guarantee. Cancel in the portal.
Starter
$99/mo
or $990/yr
40 active vendors
- • One company profile and one rule set
- • Magic upload links — vendors need no account
- • Red / yellow / green clearance
- • Vendor status export as PDF and CSV
- • Expiry and deficiency email on a schedule
Ops
$199/mo
or $1,990/yr
150 active vendors
- • Everything in Starter
- • Higher vendor cap
- • Rules per site
Portfolio
Contact us$399/mo
or $3,990/yr
500 active vendors
- • Everything in Ops
- • Highest vendor cap
14-day money-back guarantee on your first charge.
Frequently Asked Questions
- Do vendors need an account?
- No. You add a vendor with at least one email. No login required. If you email them an upload link, it works for 30 days. Email contacts again sends a new link.
- Do I have to email the vendor?
- No. Add them with the box unchecked and drop in files you already have. Check “Email them an upload link” (or Email contacts again later) when you want them to upload.
- What emails does CanWork send?
- Adding a vendor does not send mail unless you check “Email them an upload link” or use Email contacts again. Those send the vendor an upload request with a 30-day link. Saving a name or emails does not send mail. After they have been invited: a failed upload sends a deficiency email on the same link so they can fix it; while they stay red or pending we nudge every 3 days with a new 30-day link. The first time they pass (green or yellow) they get a pass email with no upload link, and that link ends. When a COI is about to expire they get one email at 30 days, one at 14, and one at 7, each with a new 30-day link — only if they have been invited. You get a Monday morning summary of who is cleared and who is not, including vendors you added without emailing. Upload links also expire 30 days after the last invite or reminder.
- Do you call the insurance company?
- No. We compare fields we extract from your vendors’ uploaded files to rules you set. We do not verify coverage with carriers.
- Is this insurance advice?
- No. CanWork does not issue certificates, sell insurance, or guarantee coverage. You own the rules.
- What files do you read?
- ACORD 25 certificates of insurance, IRS W-9s, and contractor license PDFs or images. Uploaded files by vendors are saved until replaced or until you delete.
- Where do W-9s go?
- In a private file store. Only a signed-in person on your CanWork account can open them. We do not put files or taxpayer IDs in emails or in the status export. The public COI reader never keeps a vendor file.
- California licenses?
- If a CA license number is present we look it up on the public CSLB site. If the board is down, we still score the file from what was uploaded.
- Is there a money-back guarantee?
- Yes. Your first paid charge is refundable for 14 days. Email support@canwork.app from your account inbox. Later charges are not refunded. Cancel anytime in the portal.